Property Management, Tenant Selection, Real Estate News & Tips

Quickbooks Synchronization Utility

rentec_qb_syncUpdate: July, 2017

QuickBooks now includes QuickBooks Online which many businesses are transitioning to.  In order to be equally compatible with both old QuickBooks desktop and the new QuickBooks online, we’ve updated our export tools to make every ledger and every report compatible with every version of QuickBooks.  In order to transfer your data to QuickBooks, instead of using the sync utility, simply export your ledgers and/or any reports to CSV format, and import into QuickBooks.

More information is available on our knowledgebase here:


We’re pleased to announce the availability of the new Quickbooks® Sync Utility for Rentec Direct.  Now, with just a single click you can:

  • Copy all financial transactions from Rentec Direct into Quickbooks®.
  • Provide your accountant with a commonly recognizable formatted document to prepare your taxes or send 1099s.
  • Copy all rental income and any other tenant payments into Quickbooks®.
  • Copy all property income and expenses into Quickbooks®.
  • Copy over all owner disbursements into Quickbooks®.
  • Copy over all property management payments (when you pay yourself) into Quickbooks®.
  • Access all financial based reports in Quickbooks® based upon your data within Rentec Direct.
  • Optionally customize reports in Quickbooks® to display the data retrieved from Rentec in all possible reports formats.

To get started, CLICK HERE to review the Quickbooks® Sync Instruction manual.

This utility is going to be a premium add-on feature in the future; however, right now until the end of July we’re including it free for anyone with a Rentec Pro or PM subscription plan.  After which the Quickbooks® Sync will be priced at a flat rate of $50/mo.

QuickBooks is a registered trademarks of Intuit Inc.

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About the Author

About the Author: Nathan is the founder of Rentec Direct and has been pushing buttons at Rentec since 2008 when the first of many servers drew the very first kilowatt of power from the grid. He has a passion for application security and spends an incredible amount of time ensuring your data is protected. When Nathan is not day-dreaming about 1's and 0's, you may also find him "tuning" the development schedule to get that next big feature in your hands sooner or enjoying a ski day at Mt Bachelor! .


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There Are 8 Brilliant Comments

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  1. Jermaine says:

    Do I have to have a separate QuickBooks subscription?

    • Nathan says:

      Hi Jermaine, you do not need a QB subscription; however, you do need to have a copy of Quickbooks desktop edition installed. The sync utility has been tested to work with Pro, Premier, and Enterprise versions.

  2. Philip says:

    Is this still included with Pro at no extra cost?

  3. Nathan says:

    Hi Phillip, we did release the QB Sync tool out of beta last July and it’s working well. The cost is $50. For larger PMs this can save 10+ hours per week of data entry. For smaller PMs and landlords we often recommend exporting ledger data to excel and then importing that into QB which is included free with all Pro/PM subscriptions. With Rentec Pro and PM we provide free US-based technical support to help you step-by-step with either of these methods too, so whichever way you go, you are covered by our support to make sure it’s working for you.

  4. Gary Franklin says:

    We have the Pro version and have tried to use this utility and it says we do not have the correct subscription to use the utility, how can we fix this

  5. Doug Lantis says:

    We are looking at purchasing a property management software and was wondering if you can track mileage with Rentec Direct?

    • Hi Doug,

      Rentec Direct is in the process of evaluating mileage tracking programs that we plan to integrate with in the future. In the interim, we do have some solutions and tools for tracking any notes and history they need tracking per property or bank account and those notes will have a date/time stamp if they need to reference come tax-time. They can also create a unique expense category if they wish to track the expense related to mileage per property and then utilize the category ledger report come year end to provide a tally.

      We would love to touch base with you on the phone or via email to answer any additional questions and explore how the software can meet your needs. Give us a call at (800) 881-5139 or send a message to Janell at


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