Property Management, Tenant Selection, Real Estate News & Tips

Send and Sign Lease Agreements Online – New Feature

Sign leases online

Rentec now allows users to sign and process lease documents online directly  through your software.

We are excited to announce that you can now accept electronic signatures for processing lease agreements and other important documents online, directly through Rentec Direct’s software.

Through a partnership with DocuSign, the leading electronic signature service provider, you can send your rental documents to tenants for them to sign electronically.  Once signed, you have a legally binding contract that is immediately available for you to access and enforce.  Say goodbye to the cumbersome process of emailing, printing, signing, scanning and returning.  (Or the even slower, user-error-prone process of snail mailing your lease documents to would-be tenants).

DocuSign for Rentec Direct allows users to create or upload custom lease documents that you can electronically send to tenants for them to review and sign online.

Are DocuSign’s electronic signatures legally binding?

Yes, DocuSign eSignatures are valid and legally binding across the globe and are used in 188 countries around the world. DocuSign offers industry-leading levels of eSignature enforceability and that helps users comply with the U.S. federal ESIGN Act and UETA Act, as well as many other international laws and statutes.  For more information, please see this article.

How does it work?

You create an “envelope” that contains your lease documents within Rentec Direct’s software that can be sent electronically to your tenants, or whoever needs to sign it.  An envelope is simply an electronic container used to send one or more documents for signature within the software.

Your tenant(s) will receive an email with a link to access your “envelope” document file through DocuSign’s online software. Recipients can review the document and provide an electronic signature that legally signifies their understanding and compliance with the lease terms.  For your tenant, it’s as simple as clicking the link in the email, clicking the signature button, and clicking Finish.

Once a lease is electronically signed by your tenants, you have a legally binding signature.  The signed document will be safely stored within the tenant’s File Library in your Rentec account as a .PDF.

Why should I use electronic signatures?  

DocuSign for Rentec provides property managers and landlords an easy, secure, and fast way to get lease agreements and other important documents signed.  Using electronic signatures eliminates paper and the time consuming processing of printing, scanning, and mailing important documents to and from your tenants and owners.  This feature delivers a valuable new way to save time and money, and help you secure lease agreements and legal documents faster than ever before.  Online leasing and electronic signatures also help you make a positive impact on the environment by contributing towards paperless business practices.

How do I get started?

It’s really easy as we’ve already done all the integration with DocuSign so you don’t have to. For detailed instructions visit the Knowledge Base Article – Electronic Signatures HOWTO (DocuSign).

How much does it cost?

We’re introducing this new feature at only $2.50 per envelope for a limited time (normally $4.99).  An envelopes can contain any number of pages or documents, and can be sent to multiple recipients.  This feature allows you to send lease documents to be signed electronically by one or more tenants.  If you wish, you can easily charge your tenants the cost of the envelope by including it within the move-in fee or as part of the application fee.  Most landlords however recognize the cost of DocuSign saves them far more in the long run, so passing along the fee may not be necessary.

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About the Author

About the Author: Kaycee manages marketing and media relations for Rentec Direct, bringing a unique perspective to the world of property management and proudly shares industry news, products, and trends within the community. .


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There Are 11 Brilliant Comments

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  1. Ido Dubrawsky says:

    What if you’re already a DocuSign customer? I’ve been using them for a while for my leases and lease renewals and find them to be a fantastic asset – I think this is a great addition to RentecDirect but I’m wondering how this can be integrated even more tightly if you already subscribe to DocuSign.

    • Kaycee says:

      Hi Ido,

      That’s a great question! Unfortunately, unless you have an enterprise account with DocuSign they don’t allow API access (dynamic data from 3rd parties – which is the technology we use to automate the envelopes). Enterprise accounts are cost prohibitive for most, but we’ve arranged extremely discounted pricing for the enterprise features from DocuSign for all Rentec clients. This means however, you will need to use the DocuSign account provisioned from within Rentec Direct for the integration features. Feel free to keep your existing DocuSign account though if you continue to have a use for it.

  2. Glenn says:


    Is the $2.50 per envelope a one time, per month, or per document charge? Also, would we be able to present this in person (say on a tablet) for signature or do we need to email it to them for a signature?

    • Nathan says:

      Hi Glenn,

      The cost is per-envelope, so for example if you have a renter with 2 adults that need to sign, plus your counter-signature (a total of 3 signatures), that is still considered 1 envelope.

      As for mobile support, absolutely! When you send a lease to your tenant(s) it sends them an email with a link. For legal purposes you need to have the email sent to them and they click the link themselves (it’s one form of identification for the electronic signature act to be enforceable). Once they open the link on a mobile device DocuSign automatically displays the mobile version which includes full touchscreen support for signatures too.

      If you are on-site with them and want them to sign immediately, you might have them login to their email account on your device and click the link there or ideally, just have them do it on their smartphone right then and there (everybody has one of those now days right?)

  3. Jon says:

    Nathan – if it is per envelope, then would every new lease be considered a new envelope?

  4. M says:

    How long will the $2.50 per envelope be active. Will it then go to $4.99 or will it become part of the monthly plan options?

    • Kaycee says:

      Hi M,

      We are offering a special price of $2.50 per envelope as an introductory promotion for clients to familiarize themselves with the new lease signing feature. Although we do not have a specific end date for the promotional pricing, we plan on running it for at least 60 days. After the promotional period is over, the price will revert back to the original $4.99/envelope.

      For now, we wanted to keep the feature as a “pay when you need it” option, rather than increasing monthly subscription costs for everyone. We found this the best option since a lot of our clients do not need to access this feature every month.

  5. Joseph Sweeney says:

    I’ve been using docusign for some time now. Sometimes tenants review the lease and want amendments made so I have to update and resend the document. I’m wondering how cost impacts this. When is the cost of the envelope charged? Is it charged after a document is fully executed by all parties? Is there a charge if a potential tenant rejects the document? Is there a charge if I send the document out and then recall it?

    • Kaycee says:

      Hi Joseph,

      The DocuSign platform through Rentec is designed to charge your account when your documents are sent out for a signature. If you tenants ask for any amendments, requiring you to update the forms and resend them, you will get charged each time you send out an “envelope” through DocuSign.

      If you are concerned about your tenants needing to review your lease documents before getting signed, we suggest downloading a PDF copy of the form and emailing it to your tenants directly to review. If they are ok with your lease terms, then go ahead and send it through DocuSign for them to sign. If you need to make any changes, update your form in Rentec’s system with any amendments and then send it to your tenants through DocuSign. This will ensure you only get charged once per document sent through DocuSign.

  6. Jess says:

    Signing leases online is a relatively new concept. However, it becomes more popular. I agree that it’s very convenient and safe. I haven’t used DocuSign so far. Maybe I will try it next time.

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