Automatically Post Expenses with the New AI Receipt Scanner

Rentec Direct is excited to introduce a new AI Invoice and Receipt Scanner to your property management software. This cutting-edge feature uses advanced AI technology to automatically extract and categorize data from your receipts and invoices, allowing you to enter expenses using your mobile app any time and anywhere.

Ever lost or mistakenly thrown away a receipt? It’s a common headache. Rentec Direct understands this challenge. For busy housing providers, managing invoices and receipts is often a time-consuming task. It can leave both you and your accountant struggling to piece together a balance sheet or reconcile accounts. Our new AI invoice and receipt scanner is here to solve this problem.

At Rentec Direct, we’re constantly working to enhance your experience, and many of our new features are a direct result of valuable feedback from clients like you. That’s why we’re excited to announce our new AI receipt scanner, designed to make expense tracking easier than ever!

Scan and Upload On the Go

This new feature is perfect for those who are always on the move. Whether you’re at the store or on a property visit, simply choose your camera as the source and snap a picture of your invoice or receipt. The Rentec Direct AI receipt scanner supports both PDF and image files, so you can easily upload receipts in various formats, including JPG, PNG, and even handwritten notes, for recording expenses. The information is instantly recognized, and the image of your invoice or receipt is saved along with the cost.

A Time-Saving Solution

Imagine this: you’re out and about, make a purchase for repairs or maintenance, take a picture of the receipt, upload it to your Rentec Direct software, and within seconds the receipt is analyzed, saved to your account, the expense automatically posted, and boom—it’s done! Even photos of receipts taken years ago and handwritten receipts can be entered with ease. This streamlined process is an efficient time saver by:

  • Streamlining expense tracking: It uses advanced AI technology to automatically extract and categorize data from receipts and invoices, reducing manual data entry.
  • On-the-go scanning: Users can enter expenses using their mobile app anytime and anywhere by simply snapping a picture of their invoice or receipt.
  • Time-saving solution: The process quickly and efficiently analyzes and saves receipts, and automatically posts expenses within seconds.
  • Intelligent matching: The system intelligently matches and processes the scanned information.

How to Post an Expense Using the Scanner

Posting an expense with the new AI receipt scanner feature is just as quick and simple as posting one without it. Once you’ve snapped a photo of your receipt or saved it to your device, using the new AI receipt scanner is a breeze.

Here’s how simple it really is to use the new AI receipt scanner.

In your Rentec Direct account:

  1. Click on Banking
  2. Right-click on a bank and choose Post Expense
  3. Click on the Scan & Attach button to select an invoice or receipt
  4. Click on Continue to verify and update information as needed in the expense transaction, ie, payment type, check #, memo, etc.
  5. Click on Post Expense

You are sure to love Rentec Direct’s new AI receipt scanner, with its mobile, automated, and streamlined features designed to save you time and improve accounting accuracy. We encourage you to try this feature today and experience the difference!

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Suggest a Feature

Our goal is always to make your tasks as a landlord, property manager, or investor simpler, quicker, and more efficient. One way we accomplish this is by reviewing valuable feedback and input from our awesome clients. If there is anything you would like to see added to enhance your Rentec Direct experience, please send your ideas and suggestions to success@rentecdirect.com and help us shape the future of Rentec Direct.

About Rentec Direct

Rentec Direct delivers industry-leading property management software and tenant screening solutions to real estate professionals. Key features include online rent payments, a mobile app and tenant portal, vacancy listing syndication, and accounting tools. Founded in 2007, Rentec Direct is the third-largest software provider in its sector and is consistently the highest-rated by investors, landlords, and property managers. Recognized on the Inc. 5000 list of fastest-growing private companies for nine consecutive years, Rentec Direct was also named Real Estate Company of the year in the 2025 American Business Awards and listed among the U.S. Chamber of Commerce’s Top 100 Small Businesses. rentecdirect.com