Property manager thinking about growing property management businessGrowing your property management business involves acquiring more clients and adding more doors to your management portfolio.  

According to the Rental Protection Agency, there are 22,889,285 landlords in the USA. These 22 million+ landlords are all potential clients that could need your services to help them manage their rentals.  

But how does a property manager find the right investors to approach? Surely there aren’t 22 million landlords eagerly waiting for a property manager to knock on the door.

In this article we look at what types of opportunities are available to property managers looking to grow their business.

Look for landlords with 4 doors

According to Jason Hull of Door Grow, “the majority of real estate investors with 1-4 properties do their own management, but once they get more than 4 doors they look for property management firms. So finding/targeting investors with over 4 doors would be ideal and likely easier to convert to becoming a property management client.”

Hull notes the follow data in an interview with Steve Murray of Real Trends

  • A significant percentage of all Single-Family investor-owned properties are owned by private investors (> 80% of all Single-Family owned and rented properties)
  • Most private investors either own 1-2 Single-Family investment properties or more than 8 Single-Family properties (both about 28% of all investor-owned Single-Family properties) (Invaluable Investor Report, 2013)
  • A majority of those owning from 1-4 Single-Family investment properties do their own PM
  • However as they own more than 4 Single-Family investment properties they tend to start using PM firms for a full range of services

Look for property managers wanting to sell

Murray points out that another opportunity for growth will be finding aging property management business owners that will be looking to sell.

Murray believes that firms that leverage technology and possibly outsourcing effectively, to reduce staffing costs & improve marketing, will have the greatest success.

Why type of technology can a property manager leverage to attract new owners?

Your owners want to have easy to read reports, efficient ways to check on the performance of their investment and the quality of renters living in their property.

Property managers can meet all these owner demands by utilizing applications and software designed specifically for rental management.

Advances in property management technology makes it easy for you to instantly create professional reports.

Online Lease Signing

You can stand out to potential owners by demonstrating your modern and professional tenant management systems, including online lease signing.

Owner Portal

Give your owners access to view property performance via an Owner Portal. Owner Portals are often provided with property management software and allow your owners to log into an account with their own login in, where they can see occupancy rates, incoming rent and view all types of reports.

Tenant Screening

Property managers can run the most advanced tenant screening reports instantly with tenant background software. Advanced tenant screening companies will pull full credit reports, detailed criminal background reports, and an eviction search history. You can show your owners that you employ the best tenant screening methods so their properties are always occupied by the most qualified renters.


Property managers have the opportunity to grow their business by approaching investors with more than 4 units. In order be competitive and convince new owners that they need your management, take advantage of modern property management technology.

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