{"id":7185,"date":"2020-07-06T10:30:30","date_gmt":"2020-07-06T17:30:30","guid":{"rendered":"https:\/\/www.rentecdirect.com\/blog\/?p=7185"},"modified":"2020-07-06T12:16:45","modified_gmt":"2020-07-06T19:16:45","slug":"property-manager-introduction-letter","status":"publish","type":"post","link":"https:\/\/www.rentecdirect.com\/blog\/property-manager-introduction-letter\/","title":{"rendered":"New Property Manager Introduction Letter for Your Renters"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-13591\" src=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2020\/07\/new-property-manager-letter.png\" alt=\"new property manager letter\" width=\"950\" height=\"558\" srcset=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2020\/07\/new-property-manager-letter.png 950w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2020\/07\/new-property-manager-letter-300x176.png 300w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2020\/07\/new-property-manager-letter-600x352.png 600w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2020\/07\/new-property-manager-letter-768x451.png 768w\" sizes=\"(max-width: 950px) 100vw, 950px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">When a rental property owner decides to hire a property management firm to take care of his tenants and property, informing the renters of the change is an important part of a smooth transition process. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">A new management introduction letter will be necessary whether an investor hires a property management company for the first time or if an owner decides to change property managers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Introducing the new management keeps your renters involved in the transition process and also gives them vital information like how to pay rent and submit maintenance requests. \u00a0\u00a0<\/span><\/p>\n<h3>The New Property Manager Introduction Letter should:<\/h3>\n<ul>\n<li>Introduce the New Management Company<\/li>\n<li style=\"font-weight: 400;\">Identify a person in charge to contact regarding the property<\/li>\n<li style=\"font-weight: 400;\">Provide contact information, including email and phone number<\/li>\n<li style=\"font-weight: 400;\">Explain how to pay rent and when it will be due<\/li>\n<li style=\"font-weight: 400;\">Tell them how to submit maintenance requests<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You should also reassure your tenants that their current lease agreement will be upheld.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s a good idea to check with your state laws to see if there are any official or legal steps you need to take to inform the current tenant about the change in management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The introduction letter can come from the owner of the property or from the new management company. \u00a0This letter should be formal and clearly explain any changes that require the renter\u2019s attention. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your new management introduction letter will serve as an official record of notification if any issues regarding missed rent or unreported maintenance requests pop up; your renter won&#8217;t be able to claim he didn\u2019t know he had to mail the check to a new address or call a new number for maintenance. \u00a0<\/span><\/p>\n<h3>Example New Property Manager Introduction Letter<\/h3>\n<blockquote><p>PM Properties<br \/>\n121 Berry Lane<br \/>\nGreypeaks, TA 97555<\/p>\n<p>7 July 2020<\/p>\n<p>Frances Rex<br \/>\n15 Squirrely Drive<br \/>\nGreypeaks, TA 97555<\/p>\n<p><span style=\"font-weight: 400;\">Dear Ms. Rex:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I would like to take the time to introduce myself as the new Property Manager of [enter address]. Your current lease and payment terms will remain in effect. However, all payments, maintenance requests, and correspondence needs to be sent to the address listed at the top of this letter. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you have questions or concerns regarding your property, rent, or have a maintenance request please contact your site manager, Sarah Gill:<\/span><\/p>\n<p><strong>Sarah Gill, PM Properties Site Manager<br \/>\n<\/strong><strong>Phone: <\/strong>(919)779-1945<strong><br \/>\n<\/strong><strong>Email:\u00a0<\/strong>Sarah@propertymanage.biz<\/p>\n<p><strong>Regarding Rent Payments<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Starting May 1, 2017, please address rent checks to the [Enter Management Company\u2019s Name] and send them to the address above on or before the 1st of every month. Please refer to your lease agreement regarding late rent payments and grace periods.<\/span><\/p>\n<p><strong>Regarding Maintenance Requests<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Please email maintenance requests to Sarah Gill at <\/span><a href=\"mailto:sarah@myproperty.com\"><span style=\"font-weight: 400;\">sarah@propertymanage.biz<\/span><\/a><span style=\"font-weight: 400;\">. If it is a maintenance emergency please call (919)779-1945 immediately.<\/span><\/p>\n<p>If you have any questions regarding your property, lease, or about PM Properties, feel free to reach out to Sarah.<\/p>\n<p><span style=\"font-weight: 400;\">We look forward to providing you with exceptional management, including prompt maintenance service, as well as maintaining a safe and enjoyable place to live.<\/span><\/p>\n<p>Sincerely,<br \/>\nPM Properties Team<\/p><\/blockquote>\n<p>An introduction letter is an excellent way to introduce the new management\u00a0to your tenants and make the transition process smooth for them.<\/p>\n<p>*This article was updated in July 2020<\/p>\n<hr \/>\n<p>Related Reading For You:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.rentecdirect.com\/blog\/landlord-introduction-letter\/\">New Landlord Introduction Letter<\/a><\/li>\n<li><a href=\"https:\/\/www.rentecdirect.com\/blog\/pick-best-property-management-software-avoid\/\">How to Pick the Best Property Management Software and What to Avoid<\/a><\/li>\n<li><a href=\"https:\/\/www.rentecdirect.com\/blog\/stop-tenant-complaints-before-they-happen\/\">Stop Tenant Complaints Before They Happen<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; When a rental property owner decides to hire a property management firm to take care of his tenants and property, informing the renters of the change is an important part of a smooth transition process. A new management introduction letter will be necessary whether an investor hires a property management company for the first [&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":13591,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"iawp_total_views":6,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[275,13881],"tags":[7787],"class_list":["post-7185","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-education","category-property-management-tips","tag-new-property-manager","et-has-post-format-content","et_post_format-et-post-format-standard"],"yoast_head":"<!-- This site is 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