{"id":6022,"date":"2016-12-12T16:56:57","date_gmt":"2016-12-13T00:56:57","guid":{"rendered":"https:\/\/www.rentecdirect.com\/blog\/?p=6022"},"modified":"2016-12-27T12:56:01","modified_gmt":"2016-12-27T20:56:01","slug":"6022-2","status":"publish","type":"post","link":"https:\/\/www.rentecdirect.com\/blog\/6022-2\/","title":{"rendered":"Important Steps for Landlords Going on Vacation"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6024\" src=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/12\/Important-Steps-for-Landlords-Going-on-Vacation.png\" alt=\"landlords on vacation\" width=\"560\" height=\"315\" srcset=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/12\/Important-Steps-for-Landlords-Going-on-Vacation.png 560w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/12\/Important-Steps-for-Landlords-Going-on-Vacation-300x169.png 300w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/12\/Important-Steps-for-Landlords-Going-on-Vacation-352x198.png 352w\" sizes=\"(max-width: 560px) 100vw, 560px\" \/>Landlords on vacation? Yes, it is possible to take a break from the tenant phone calls, the maintenance issues, the numbers, and truly relax &#8211; here&#8217;s how!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you own or manage rental property it is important to follow\u00a0a few simple steps to make sure your property and renters are\u00a0taken care of before you go on vacation.\u00a0<\/span><\/p>\n<p>With the holiday season in full swing, make sure you are prepared for a smooth (and stress-free) vacation from your renters.<\/p>\n<h3><span style=\"font-weight: 400;\">Step 1: Find a Trustworthy Fill In<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You need to have someone on hand, and hopefully local, who can fill in for you while you are out of town. This trusty replacement will be in charge of managing all the tenant and property issues that <\/span><b>hopefully do not<\/b><span style=\"font-weight: 400;\"> take place. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider asking a trusted relative, an experienced friend, or another landlord (maybe exchange vacation time!) to be your replacement. \u00a0Bonus points for finding a replacement familiar with basic landlord-tenant responsibilities, giving you confidence that\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The tasks required of your temporary replacement should be minimal but they need to prepared to handle urgent tenant phone calls just in case. \u00a0Be sure to review the importance\u00a0of <a href=\"https:\/\/www.rentecdirect.com\/blog\/maintenance-team-service\/\">prioritizing tenant requests<\/a>, documenting communication appropriately, and protecting the property.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 2: Prep Your Replacement<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Your stand-in landlord\u00a0will need to have certain information in order to properly manage your properties while you are away. \u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider creating a secure file for your replacement to access with relevant data regarding your tenants, vendors and properties. Remind them about the importance of keeping tenant information secure and private. \u00a0(Never give your temporary replacement access to highly secure tenant information like credit reports used for screening purposes.)<\/span><\/p>\n<p><strong><i>Provide your Replacement with the Following Information:<\/i><\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">A list of each tenant\u2019s rental unit, name and phone number (group roommates together and highlight the primary contact for each unit)<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A list of preferred vendors and contact information with details about who to contact for what types of jobs (ex. plumber, electrician, locksmith)<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Petty Cash or Business Credit Card for workorders<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Instructions for depositing rent checks (if needed)<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Your contact information while on vacation<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A notebook to record all interactions, communications and incidents with tenants, vendors and the property<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Anything unique to your properties that your replacement might need to know, like alarm codes<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A printout of property rules if the replacement is staying onsite<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Keys to each unit for emergency situations<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Reminder of basic <a href=\"https:\/\/www.rentecdirect.com\/blog\/10-landlord-tenant-laws-to-remember\/\">landlord-tenant laws<\/a> regarding rights to enter, communication guidelines, etc. \u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Clearly communicate what constitutes an emergent and non-emergent maintenance issue with your replacement. \u00a0Have your replacement understand the importance of contacting emergency maintenance vendors for things like water leaks, gas leaks, electrical issues or broken HVAC systems (especially in winter). \u00a0<strong><em>Essentially anything that puts your tenants or the property in danger needs to be handled right away.<\/em><\/strong><\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 3: Inform Your Tenants<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Let your tenants know you are going out of town and your replacement will be available for all rental related issues. \u00a0They will need the name and number of your fill in. Avoid giving tenants your contact information of where you will be on vacation\u2014let them know that if they need you for any reason to go through the contact person first. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you will be out of town on the first, remind your tenants that rent will still be due on the expected date and the usual late fee policies will be in place. \u00a0Now is also a good time to remind your tenants about what constitutes as <a href=\"https:\/\/www.rentecdirect.com\/blog\/help-renters-successful-new-renter-maintenance-checklist\/\">emergency maintenance issues<\/a>, and that you appreciate their patience and understanding for any delay of non-emergent requests (like fixing a closet door that pops off its tracks).<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 4: Give Your Vendors a Heads Up<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Let your go-to maintenance vendors know you will be out of town and your replacement will be contacting them with any issues. \u00a0Provide your vendors with written approval that your replacement has the authority to create work orders and schedule maintenance as needed.<\/span><\/p>\n<hr \/>\n<p>While the idea of vacation may seem impossible with so many renters and properties to keep happy, every landlord deserves a few days (or weeks!) off every year.<\/p>\n<p>Take time to find a great fill in who you can trust, prep them with the right info to manage your renters, let your renters and vendors know your replacement is in charge and allow yourself to disconnect, or least confidently ignore a few phone calls, for a while.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Landlords on vacation? Yes, it is possible to take a break from the tenant phone calls, the maintenance issues, the numbers, and truly relax &#8211; here&#8217;s how! If you own or manage rental property it is important to follow\u00a0a few simple steps to make sure your property and renters are\u00a0taken care of before you go [&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":6023,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"iawp_total_views":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[275],"tags":[570,823],"class_list":["post-6022","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-education","tag-landlord-tips","tag-vacation","et-has-post-format-content","et_post_format-et-post-format-standard"],"yoast_head":"<!-- This site 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