{"id":5839,"date":"2020-06-23T10:30:22","date_gmt":"2020-06-23T17:30:22","guid":{"rendered":"https:\/\/www.rentecdirect.com\/blog\/?p=5839"},"modified":"2020-06-23T10:53:30","modified_gmt":"2020-06-23T17:53:30","slug":"landlord-introduction-letter","status":"publish","type":"post","link":"https:\/\/www.rentecdirect.com\/blog\/landlord-introduction-letter\/","title":{"rendered":"New Landlord Introduction Letter"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-13491\" src=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/11\/New-Landlord-introduction-letter.png\" alt=\"new landlord introduction letter\" width=\"950\" height=\"558\" srcset=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/11\/New-Landlord-introduction-letter.png 950w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/11\/New-Landlord-introduction-letter-300x176.png 300w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/11\/New-Landlord-introduction-letter-600x352.png 600w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2016\/11\/New-Landlord-introduction-letter-768x451.png 768w\" sizes=\"(max-width: 950px) 100vw, 950px\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Congratulations! You just purchased a new investment property. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">And it even comes with rent-paying tenants, so you can start collecting rental income right away!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are self-managing your new property, it is a good idea to introduce yourself as the new landlord or owner. Not only is this a friendly step to take with your new tenants, but it will also be necessary to inform them to whom and where they need to start sending their monthly rent.\u00a0<\/span><\/p>\n<h2>New Landlord Introduction Letter<\/h2>\n<p>A new landlord introduction letter is an excellent way to introduce yourself to your new tenants and make the transition process smooth for them.<\/p>\n<p><span style=\"font-weight: 400;\">You should reach out to your new tenants to:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Introduce yourself<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Collect tenant contact information<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Tell them how and to whom to pay their monthly rent<\/span><\/li>\n<li>Share your contact information<\/li>\n<li>Tell them how to submit maintenance requests<\/li>\n<\/ul>\n<p>See a sample letter below to send your new tenants to introduce yourself as their new landlord.<\/p>\n<h3>Additional Details to Include in your Landlord Introduction Letter<\/h3>\n<p><span style=\"font-weight: 400;\">Your landlord introduction letter gives you the opportunity to reassure your new tenants their current lease agreement will be upheld. You should also consider asking for tenant information and scheduling a property inspection.<\/span><\/p>\n<p><strong>Tenant Update Form<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">A new landlord introduction should include a Tenant Update Form for your tenants to return to you. This will include names of occupants and contact information. It may also ask for relevant information regarding vehicles, pets, employment information, and emergency contact details. Here is a sample of a <\/span><a href=\"https:\/\/www.ezlandlordforms.com\/documents\/tenant-information-update-94\/?a=1066\"><span style=\"font-weight: 400;\">Tenant Update Information Form<\/span><\/a><span style=\"font-weight: 400;\"> from ezLandlord Forms.<\/span><\/p>\n<p><strong>Property Inspection<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">You may also consider coordinating a property inspection with your new tenants. This will be a great opportunity to meet your new renters in-person and address any maintenance concerns right away. \u00a0If you are utilizing <a href=\"https:\/\/www.rentecdirect.com\">management software<\/a> that includes a <a href=\"https:\/\/www.rentecdirect.com\/details\/tenant-portal\">tenant portal<\/a>, this is a great time to give them their login information and show them how to submit maintenance requests online.<\/span><\/p>\n<p><strong>Using a Property Manager<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">If you purchased a property that is under property management and plan to keep the same management company they should be able to direct you on the best way to introduce yourself (if at all).<\/span><\/p>\n<h2>Sample Landlord Introduction Letter<\/h2>\n<blockquote><p><span style=\"font-weight: 400;\">Katy Belle<br \/>\n<\/span><span style=\"font-weight: 400;\">22 Apple Drive<br \/>\n<\/span><span style=\"font-weight: 400;\">Greypeaks, TA 97555<\/span><\/p>\n<p><span style=\"font-weight: 400;\">16 November 2016<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Alex French<br \/>\n<\/span><span style=\"font-weight: 400;\">51 Acorn Ln<br \/>\n<\/span><span style=\"font-weight: 400;\">Greypeaks, TA 97555<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Dear Mr. French:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I would like to take the time to introduce myself as the new Landlord of [enter address]. Your current Lease and payment terms will remain in effect. However, all payments, maintenance requests and correspondence need to be sent to the address listed at the top of this letter. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you currently use an automatic draft, cash deposits or electronic payment for your lease payment, please contact your financial institution immediately and take the necessary steps to transfer the automated payments. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">I have included a Tenant Information Form for you to fill out. Please complete this form and return it me at your earliest convenience. It is important that we have all your important information updated for our files.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We would like to inspect and address some minor concerns noted in the inspection. Once we\u2019ve received your Tenant Information Form, we will contact you to coordinate an inspection time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I look forward to providing you with exceptional management, including prompt maintenance service, as well as maintaining a safe and enjoyable place to live. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sincerely,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Katy Belle<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Check with your state laws to see if there are any official or legal steps you need to take to inform the current tenant about the transfer of ownership.<\/span><\/p>\n<p>Remember that if your tenants are on a fixed-term lease, you have to honor the conditions of the lease the original landlord\/owner made.<\/p>\n<p>If the tenants are on a month-to-month lease, you may consider having your new tenants sign a new lease with you after proper notice has been given.<\/p>\n<h3>What if I do not want the current tenants to keep living at the property?<\/h3>\n<p><span style=\"font-weight: 400;\">If you want to terminate the current lease agreement there are a couple of steps you need to take depending on the type of lease agreement.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Fixed-Term Lease<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The renters at the property are entitled to live at your new house throughout the length of the lease agreement they originally signed. \u00a0You must agree to take over the lease when you purchase a rental property with renters on a fixed-term lease. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you have assumed ownership, you may discuss options with your new tenants to arrive upon a mutual agreement to end the lease early. <\/span><a href=\"http:\/\/homeguides.sfgate.com\/terminate-apartment-lease-legally-8136.html\"><span style=\"font-weight: 400;\">Any lease can be legally terminated<\/span><\/a><span style=\"font-weight: 400;\"> before its end date if both parties agree. Landlords may be successful in reaching an agreement about an early lease termination if they offer incentives like covering the cost of moving expenses or offering a rent discount.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Month-to-Month Lease<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If your tenants are on a month-to-month lease, they have fewer protections for staying at the property after a sale. \u00a0If you want your new tenants to move, you simply need to provide your tenants with written notice of the end date of their tenancy. \u00a0Depending on your state or city, you are required to notify your tenants before they must move, typically 30-90 days in advance. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is extremely important to check with your local laws, as some cities are starting to enact <a href=\"https:\/\/mailtribune.com\/news\/government-politics\/bill-to-ban-no-cause-evictions-passes-oregon-house#:~:text=After%20the%20six%2Dmonth%20mark,rent%20to%20cover%20relocation%20costs.\">\u2018no cause evictions\u2019 or \u2018no cause terminations\u2019 protections for tenants<\/a>. Similarly, if your new property is under rent control, you may not be able to ask the tenants to vacate. This will be an important consideration if you are purchasing a rental property and you know you will want the current tenants to move out. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Learn more about <\/span><a href=\"https:\/\/www.rentecdirect.com\/blog\/legal-eviction\/\"><span style=\"font-weight: 400;\">The Legal Eviction Process<\/span><\/a><span style=\"font-weight: 400;\"> here<\/span><\/p>\n<p><em>*This article was updated in 2020 to provide you with the most relevant information.\u00a0<\/em><\/p>\n<hr \/>\n<h2>Related Reading For You:<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.rentecdirect.com\/blog\/property-manager-introduction-letter\/\">New Property Manager Introduction Letter<\/a><\/li>\n<li><a href=\"https:\/\/www.rentecdirect.com\/blog\/prioritize-maintenance-requests\/\">How to Prioritize Maintenance Requests<\/a><\/li>\n<li><a href=\"https:\/\/www.rentecdirect.com\/blog\/tenant-welcome-basket-recipe\/\">The Perfect Tenant Welcome Basket<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Congratulations! You just purchased a new investment property. And it even comes with rent-paying tenants, so you can start collecting rental income right away! If you are self-managing your new property, it is a good idea to introduce yourself as the new landlord or owner. Not only is this a friendly step to take with [&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":13491,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[275,13882],"tags":[570,941],"class_list":["post-5839","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-education","category-landlord-tips","tag-landlord-tips","tag-new-landlord","et-has-post-format-content","et_post_format-et-post-format-standard"],"yoast_head":"<!-- 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