{"id":2415,"date":"2014-12-18T16:48:31","date_gmt":"2014-12-19T00:48:31","guid":{"rendered":"https:\/\/www.rentecdirect.com\/blog\/?p=2415"},"modified":"2016-12-27T14:59:12","modified_gmt":"2016-12-27T22:59:12","slug":"success-secrets-for-property-managers-and-landlords","status":"publish","type":"post","link":"https:\/\/www.rentecdirect.com\/blog\/success-secrets-for-property-managers-and-landlords\/","title":{"rendered":"Success Secrets For Property Managers and Landlords"},"content":{"rendered":"


\n<\/strong>Whether managing rental properties is your full time job, or a means of supplemental income, prioritizing and completing tasks accurately is one of the biggest challenges for a property manager.<\/p>\n

\u00a0<\/strong><\/strong>In a given day, a landlord is responsible for screening tenants, managing move ins and outs, tracking maintenance requests, organizing financial reports, collecting and depositing rent, marketing property vacancies and handling tenant or owner questions and concerns. \u00a0The list of tasks can become daunting with an email inbox constantly filling up and your voicemail light blinking.<\/p>\n

\u00a0<\/strong><\/strong>As with any well managed business, having a way to efficiently complete your daily goals proves to be the most effective way to thrive at work and lower job related stress.<\/p>\n

\u00a0<\/strong><\/strong>The key to productivity lies in great\u00a0planning; remember that tired and true adage about the 5 Ps of success\u2026\u201dproper planning prevents prevents poor performance\u201d? \u00a0To help property managers succeed, here are some ideas to keep you on track.<\/p>\n

1. \u00a0Write Down Your Goals<\/strong><\/p>\n

It might seem obvious, but you\u2019d be amazed at the number of people who do not write out their goals. Use your goals to create a to do list for what needs to get accomplished today, this week, this month. \u00a0Include short term and long term goals so you can think ahead about the big picture. \u00a0Be realistic about your daily goals and honest about your long term goals so you can accomplish all of them.<\/p>\n

2. \u00a0Time Blocking<\/strong><\/p>\n

Structure your day in segments to help accomplish your goals more efficiently. \u00a0For instance, give yourself the first hour of the day to answer emails and voice-mails, spend the next hour processing applications, market vacant properties from 11-Noon, meet potential tenants from 2-4 p.m., etc. \u00a0Giving yourself a\u00a0daily schedule with blocked out time frames helps you know what you\u2019re doing when, so you can manage your work day\u00a0effectively.<\/p>\n

3. \u00a0The Five Minute Rule<\/strong><\/p>\n

If a new email or message comes in with a task that takes under 5 mins, like forwarding a document or scheduling an appointment, do it. \u00a0If a bigger project comes across your desk, save it for when you have more time to focus on it without getting distracted from your current task.<\/p>\n

4. \u00a0Take Breaks<\/strong><\/p>\n

It might sound counter productive to take time away from your daily goals but research shows that taking short breaks at regular intervals throughout the day not only keeps you healthier, but it also helps you refocus on the job at hand. \u00a0Go for a walk around the block, meet at the water cooler to chat with a coworker about your weekend, take 15 minutes to meditate at your desk. \u00a0Whatever it takes to help you recharge is important to fit into your daily schedule.<\/p>\n

5. \u00a0Use technology<\/strong><\/p>\n

There are so many tools available to landlords that help make property management more efficient. \u00a0Online services can let you set up reminders, routine payments, and automated emails. \u00a0One of the best things property managers can do is provide tenants with an online portal through rental software<\/a>. \u00a0Tenants can use the portal to pay rent and submit maintenance requests, and you can track everything online. \u00a0\u00a0You will not need to waste\u00a0valuable time tracking down rent checks or visiting the bank or figuring out who missed a payment.<\/p>\n