{"id":15681,"date":"2021-09-03T15:19:19","date_gmt":"2021-09-03T22:19:19","guid":{"rendered":"https:\/\/www.rentecdirect.com\/blog\/?p=15681"},"modified":"2022-06-14T09:24:33","modified_gmt":"2022-06-14T16:24:33","slug":"what-forms-do-landlords-need","status":"publish","type":"post","link":"https:\/\/www.rentecdirect.com\/blog\/what-forms-do-landlords-need\/","title":{"rendered":"What Forms Do Landlords Need?"},"content":{"rendered":"<p><a href=\"https:\/\/www.rentecdirect.com\/blog\/what-forms-do-landlords-need\/what-forms-do-landlords-need\/\" rel=\"attachment wp-att-15684\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-15684\" src=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2021\/09\/What-Forms-Do-Landlords-Need.jpg\" alt=\"landlord forms\" width=\"950\" height=\"558\" srcset=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2021\/09\/What-Forms-Do-Landlords-Need.jpg 950w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2021\/09\/What-Forms-Do-Landlords-Need-300x176.jpg 300w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2021\/09\/What-Forms-Do-Landlords-Need-600x352.jpg 600w, https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2021\/09\/What-Forms-Do-Landlords-Need-768x451.jpg 768w\" sizes=\"(max-width: 950px) 100vw, 950px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Becoming a landlord can open up a lot of opportunities. From properties as a retirement plan, to simply a way to create passive income, being a landlord can come with a lot of benefits. It can also come with a fair share of paperwork.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Landlords, like any business owner, must rely on forms and contracts to ensure they are adequately protecting their assets and operating within the bounds of their rental unit\u2019s city, county, and state laws. Identifying and understanding the correct form for your needs is key to ensure that your business is successful and that your property is protected and that rules, policies, and tenant requirements are outlined properly.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What Forms Do Landlords Need?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Like any business agreement, when something is not properly documented you can end up in a sticky situation. Standard forms for starting and growing a business that you may need could include forms for starting an LLC or incorporating, management agreements, and forms for hiring and managing employees.\u00a0 Additionally, landlords need forms or standardized templates on hand to cover a multitude of situations.\u00a0<\/span><\/p>\n<p><strong>Among others, these can often include:\u00a0<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Residential Lease Agreement<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Roommate Addendum to Lease\/ Rental Agreement<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">30, 60, or 90 Day Termination Notice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conditional Acceptance Letter<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pet Application Form<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lead-Based Paint Disclosure<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pay Rent or Quit Notice\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Security Deposit Deduction Letter\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Move-In\/Move Out Checklist\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eviction Notice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rent Increase Notice<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">What Are the Best Ways to Create Landlord Forms?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You already know that every landlord and property manager will need to have the right legal paperwork and forms to successfully run their rental business. Additionally, you need to make sure these forms include the right language to meet your state and local laws for housing providers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">State and local laws establish requirements for what information needs to be included on legal rental paperwork. Because legal requirements and language used in rental forms can be so specific for a landlord, it is advisable that rental professionals access forms that are created to meet the criteria established by their state laws.<\/span><\/p>\n<blockquote><p><i><span style=\"font-weight: 400;\">For example, some states require that lease agreements include a clause about where to find a state-approved Landlord-Tenant Handbook (<\/span><\/i><a href=\"https:\/\/www.rentecdirect.com\/blog\/landlord-disclosures-state-guide\/\"><i><span style=\"font-weight: 400;\">Arizona does this<\/span><\/i><\/a><i><span style=\"font-weight: 400;\">) while other state laws have no such requirement.\u00a0<\/span><\/i><\/p><\/blockquote>\n<h2><span style=\"font-weight: 400;\">What if I Want Free Landlord Templates or State-Specific Landlord Forms?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While it is advisable to have a lawyer look over any documentation that you will use for your rental business, it may not be practical to hire a lawyer familiar with landlord-tenant law to assist you with creating every document from start to finish.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Fortunately, landlords and property managers can leverage helpful software online to help them find the right forms for their rental business. Landlords and property managers can work with companies that provide online templates to create custom lease agreements that follow your state guidelines.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While there are multiple companies offering legal landlord forms online today, at Rentec Direct, we recommend <\/span><a href=\"https:\/\/www.lawdepot.com\/?pid=pg-YOGHEEH8AZ-generaltextlink\"><span style=\"font-weight: 400;\">LawDepot<\/span><\/a><span style=\"font-weight: 400;\"> or <a href=\"http:\/\/tracking.rocketlawyer.com\/aff_c?offer_id=190&amp;aff_id=1781&amp;url_id=\">RocketLawyer<\/a>. Both offer access to a variety of state-specific and modifiable forms. At Rentec Direct, we love how easy it is to create a comprehensive lease agreement by answering a few questions about your property through either of these options. <\/span><span style=\"font-weight: 400;\">With this in mind, we have partnered with LawDepot and RocketLawyer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We love that clients choosing LawDepot automatically receive a 10% discount on all LawDepot forms if they come from our blog!\u00a0<\/span><\/p>\n<blockquote><p><strong>Click to visit their site and get started: <a href=\"https:\/\/www.lawdepot.com\/?pid=pg-YOGHEEH8AZ-generaltextlink\" target=\"_blank\" rel=\"noopener noreferrer\">LawDepot<\/a><\/strong><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">We love that clients choosing RocketLawyer can get excited about the affordable legal services and free legal documents. <\/span><\/p>\n<blockquote><p><strong>Click to visit their site and get started: <a href=\"http:\/\/tracking.rocketlawyer.com\/aff_c?offer_id=190&amp;aff_id=1781&amp;url_id=\">RocketLawyer<\/a><\/strong><\/p><\/blockquote>\n<h2><span style=\"font-weight: 400;\">What Documents Do Landlords Need to Keep Long-Term?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Documentation is vital to properly organize and maintain for any business; your rental property is no different. Keeping digital records within property management software, like <a href=\"https:\/\/www.rentecdirect.com\/\">Rentec Direct<\/a>, can be the easiest way to access these documents long-term. Regardless of what method you use, you will need to keep certain documentation for tax and legal purposes. Keep in mind that your local area may have specific requirements; consult with a tax professional and <\/span><span style=\"font-weight: 400;\">consult with a lawyer <\/span><span style=\"font-weight: 400;\">who is familiar with landlord-tenant laws to ensure that you know what to keep (and for how long you need to keep it).<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Basic Documentation:<\/span><\/h3>\n<ul>\n<li><strong>Lease Agreements \u2013 <\/strong>Perhaps the most important document within your collection, this document defines the landlord-tenant relationship and is an absolute requirement to retain.<\/li>\n<li><strong>Inspections \u2013<\/strong> Inspections should be performed at move-out, yearly or quarterly, and whenever you have reason to believe your property may need additional care. Keep records of the rental prior to tenancy. This is a document should include a description and a video or pictures of the condition of the property prior to tenant placement, this information is critical to proving tenant damage.<\/li>\n<li><strong>Applications \u2013 <\/strong>Your application should serve to prove that your applicant agreed to tenant screening, and must include spots for basic contact information and request relevant information for tenant screening efforts.\n<ul>\n<li>Landlords should also have written documentation outlining their tenant screening requirements. <a href=\"https:\/\/www.rentecdirect.com\/blog\/written-tenant-screening-criteria\/\">Written tenant screening criteria can help avoid fair housing lawsuits.<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong>Tax Information &#8211; <\/strong>Like any business, tax documents must be properly filed in case of audits, or simply to bring to your accountant during tax season. Relevant documents can include 1099\u2019s, receipts and other important information; see your tax professional for more information.<\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Other Important Documents:\u00a0\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While the documents on this list are not always necessary or commonly stored, they can be valuable to landlords who face any litigation or eviction disputes and need to prove their case.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Written documentation \u2013<\/strong><span style=\"font-weight: 400;\"> Any written communication with the tenant, including letters and emails.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Fax communication \u2013<\/strong><span style=\"font-weight: 400;\">\u00a0 Using an online fax service can ensure that these email faxes are easily be backed up for reference any time later. If you have a paper fax machine the best option to archive those is to scan the faxes and store them in PDF in a secure location.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Voicemails \u2013<\/strong> <span style=\"font-weight: 400;\">\u00a0Most voicemails can be easily archived.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Phone calls \u2013<\/strong><span style=\"font-weight: 400;\">\u00a0 Keep in mind that your state may have specific laws regarding one-sided recordings or non-disclosed recording during live calls.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Photos \u2013<\/strong> <span style=\"font-weight: 400;\">Taking and keeping photos of the property pre and post-tenant is very important to properly document potential damage. Photos can also be used as a tool when <\/span><a href=\"https:\/\/www.rentecdirect.com\/blog\/legally-evict-tenant\/\"><span style=\"font-weight: 400;\">evicting a tenant<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Final Thoughts:<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Good recordkeeping and a solid plan to ensure that your legal documents follow <\/span><a href=\"https:\/\/www.rentecdirect.com\/blog\/10-landlord-tenant-laws-to-remember\/\"><span style=\"font-weight: 400;\">state landlord-tenant laws<\/span><\/a><span style=\"font-weight: 400;\"> are perhaps the most important steps you can take to protect yourself, and your property. Ensure that you don\u2019t miss this vital step, especially if you are a first-time landlord.<\/span><\/p>\n<p style=\"text-align: center;\"><em>Some of the links in this post are affiliate links. This means if you click on the link and purchase an item, we may receive a commission and you may receive a discount from them all at no cost to you.<\/em><\/p>\n<hr \/>\n<p>Related Reading For You:<\/p>\n<ul>\n<li><a class=\"yoast-link-suggestion__value\" href=\"https:\/\/www.rentecdirect.com\/blog\/bad-investment-properties\/\" target=\"_blank\" rel=\"noopener noreferrer\">Four Properties That Are Guaranteed To Be A Bad Investment<\/a><\/li>\n<li><a class=\"LinkSuggestion__Link-sc-1mdih4x-2 jZPuuT\" href=\"https:\/\/www.rentecdirect.com\/blog\/esignature-for-landlords\/\" target=\"_blank\" rel=\"noopener noreferrer\">What Is An eSignature, And How Are They Useful For Landlords?<\/a><\/li>\n<li><a class=\"LinkSuggestion__Link-sc-1mdih4x-2 jZPuuT\" href=\"https:\/\/www.rentecdirect.com\/blog\/property-management-time-saving-tips\/\" target=\"_blank\" rel=\"noopener noreferrer\">5 Time-Saving Strategies Every Landlord Should Know<\/a><\/li>\n<\/ul>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": {\n    \"@type\": \"Question\",\n    \"name\": \"What Forms Do Landlords Need?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"Among others, these can often include: <\/p>\n<p>Residential Lease Agreement\nRoommate Addendum to Lease\/ Rental Agreement\n30, 60, or 90 Day Termination Notice\nConditional Acceptance Letter\nPet Application Form\nLead-Based Paint Disclosure\nPay Rent or Quit Notice \nSecurity Deposit Deduction Letter \nMove-In\/Move Out Checklist \nEviction Notice\nRent Increase Notice\"\n    }\n  }\n}\n<\/script><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Becoming a landlord can open up a lot of opportunities. From properties as a retirement plan, to simply a way to create passive income, being a landlord can come with a lot of benefits. It can also come with a fair share of paperwork. Landlords, like any business owner, must rely on forms and contracts [&hellip;]<\/p>\n","protected":false},"author":16,"featured_media":15684,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"iawp_total_views":1,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[275,13882,13881],"tags":[513,17839,68,17840,711],"class_list":["post-15681","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-education","category-landlord-tips","category-property-management-tips","tag-document-retention","tag-landlord-documents","tag-landlord-forms","tag-lawdepot","tag-lease-agreements","et-has-post-format-content","et_post_format-et-post-format-standard"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What Forms Do Landlords Need?<\/title>\n<meta name=\"description\" content=\"Any business owner needs legal documents to protect assets and outline business practices. 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These are the landlord forms you need to get and retain.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.rentecdirect.com\/blog\/what-forms-do-landlords-need\/\" \/>\n<meta property=\"og:site_name\" content=\"Rentec Direct Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/rentecdirect\/\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/rentecdirect\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-09-03T22:19:19+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-06-14T16:24:33+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.rentecdirect.com\/blog\/wp-content\/uploads\/2021\/09\/What-Forms-Do-Landlords-Need.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"950\" \/>\n\t<meta property=\"og:image:height\" content=\"558\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Brentnie Daggett\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@https:\/\/twitter.com\/BrentnieDaggett\" \/>\n<meta name=\"twitter:site\" content=\"@rentec\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Brentnie Daggett\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/\"},\"author\":{\"name\":\"Brentnie Daggett\",\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/#\\\/schema\\\/person\\\/fffb56b21ff2fc4802c39a52473b746c\"},\"headline\":\"What Forms Do Landlords Need?\",\"datePublished\":\"2021-09-03T22:19:19+00:00\",\"dateModified\":\"2022-06-14T16:24:33+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/\"},\"wordCount\":1158,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/wp-content\\\/uploads\\\/2021\\\/09\\\/What-Forms-Do-Landlords-Need.jpg\",\"keywords\":[\"document retention\",\"landlord documents\",\"landlord forms\",\"lawdepot\",\"lease agreements\"],\"articleSection\":[\"Education\",\"Landlord Tips\",\"Property Management Tips\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/\",\"url\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/\",\"name\":\"What Forms Do Landlords Need?\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/what-forms-do-landlords-need\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.rentecdirect.com\\\/blog\\\/wp-content\\\/uploads\\\/2021\\\/09\\\/What-Forms-Do-Landlords-Need.jpg\",\"datePublished\":\"2021-09-03T22:19:19+00:00\",\"dateModified\":\"2022-06-14T16:24:33+00:00\",\"description\":\"Any business owner needs legal documents to protect assets and outline business practices. 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